After you run an email report BizTrackIt asks you the following questions (assuming at least 1 time record was included in the report):
1. “Mark time records included in this report as reported so they will be excluded from future reports?”
We highly recommend that you answer Yes (the default choice) so that if your report is configured to only include Unreported time records then the same time record will not be reported more than once, no matter how many times you run the report.
2. “Would you like to delete reported time records for the projects and dates specified in this report?”
We highly recommend that you answer No (the default choice). Once you confirm that the report email has been successfully received (see below for how to confirm this) by at least one recipient then you can use the Delete Reported menu item to delete all reported time records in all projects. If you have run more than one email report then you should confirm that ALL have been received by at least one recipient prior to selecting the Delete Reported menu item.
IMPORTANT: To confirm successful receipt open the report email attachment and verify it contains the correct number of time records as noted in the message body of the email. If for some reason the attached file is empty or does not contain the correct number of time records then contact technical support for assistance.
IMPORTANT: If you do not follow the above recommendation and instead delete the reported time records without confirming their successful receipt then if the unexpected happens you WILL LOSE those time records as they are unrecoverable, unless you have a recent backup that contains them. For information on how to perform backups and restores see “Backing up and restoring your BizTrackIt data”.